Privacy Statement Japan

Revised: September 11^th 2020

Revised: April 7^th 2022

Mitsubishi Fuso Truck and Bus Corporation (hereinafter “MFTBC”) in some cases receives your personal data as part of its business activities. The protection of your privacy in the processing of your personal data is an important concern to which we pay special attention during our business processes.

MFTBC processes the personal data received according to the Act on Protection of Personal Information (APPI) as well as related ministerial ordinances and guidance, and Daimler Truck Data Protection Policy which is acknowledged as Binding Corporate Rule as per definition of the GDPR.

Please find the Daimler Truck Data Protection Policy here.

With regard to the handling of EU residents’ personal data, please find the Privacy Statement EU here.

With regard to the handling of employees’ and candidates’ personal data, a separate Privacy Policy regarding employee data applies and can be found in the Daimler Truck Intranet as part of the rules of employment. Applicants will find the respective policy on the recruiting site.

1. Collection and Processing of Personal Data

In addition to “Special care-required personal information” (race, creed, social status, medical history, criminal record, facts regarding suffered damage from a crime etc.), labor union membership, linage and permanent domicile, and information related to medical treatment  and sexual orientation will not be acquired, processed, or transferred to third parties, unless required by the Act on Protection of Personal Information and its related acts and guidelines, or unless a consent has been acquired.

MFTBC takes the utmost care to prevent leaks, falsification, loss, etc. of your personal data by regular internal audits and continuous improvements of its security measures.

When you visit our website, our web server automatically records your IP address, the web site from which you visit us, the web pages you actually visit and the date and length of your visit. Personal data is only stored if consented by you, for example in the context of a registration, a survey, a contest or in execution of a contract.

2. Purpose of Utilization of Personal Data incl. Data Sharing

MFTBC utilizes your personal data only for the following purposes. MFTBC may change the Purpose of Utilization beyond the scope which is reasonably considered that the Purpose of Utilization after the change is duly related to that before the change. When this occurs, MFTBC notifies you of the changed Purpose of Utilization or publicly announces it e.g. on our website (Greenlab).

• Creation and management of user accounts for the use of the website.
• Approach users with regard to posts/comments and to engage in interviews regarding their ideas.

Further utilizations can be found under section 2 of the privacy statement on our main MFTBC homepage. We will only disclose your data to governmental authorities in cases where it is required by law. Our employees, suppliers, distributors and dealers are obliged by us to respect confidentiality.

3. Data Subject Rights

MFTBC strives to support your data subject rights, incl. correction, disclosure, deletion or cease of use of personal data wherever legally applicable.

• Correction
  Where necessary, we will correct/update your personal data (e.g. address etc.)
• Cease of use
  Where necessary, we will cease the use of data/ provision of data to third parties.
• Disclosure
  Where necessary, we will provide you with information on what categories of information of you are in our possession (e.g. names, addresses etc.)
• Deletion
  Where necessary, we will delete all your information as system environment allows.

To exercise your data subject rights, kindly fill in the respective form and provide it to the contact below.

* Please note that we record our conversation and document your phone number for our documentation.

4. Security Measures

MFTBC has security measures in place in order to protect the data we have under our control against accidental or intentional manipulation, loss, destruction and against access by unauthorized persons. These measures below are merely an excerpt of our measures:

Organizational security measures

• Process for handling and reporting of data breaches in place
• Dedicated policies on IT security and Data Compliance
• Dedicated department for Compliance and IT Security
• Dedicated personnel for Data Protection and IT Security
• Implementation of data key accounts in relevant business areas

Management of employees

• Confidentiality agreement upon employment
• Regular mandatory trainings for relevant target groups
• Regular communication by Compliance/IT teams or top down by CEO/Management
• Additional events to promote awareness

Physical Security Measures

• Entry to general premises guarded
• Entry to specific areas only with special clearance (e.g. HR)

Technical Security Measures

• Access to systems only limited to key personnel
• All systems have individual security classifications
• Installation of additional software only via prior-authorization

External Security Measures

• Implementation and performance of selection guidelines for suppliers
• Implementation of additional data processing agreements with suppliers
• In case of transfers to a third country, PPC guidance and regulations of that specific country as well as internally implemented and performed guidelines and business experience are considered

5. Provision of Personal Data to External Parties

MFTBC provides your personal data to third parties only in case of the following:

• In case MFTBC obtained your consent
• In case MFTBC outsources handling of personal data within the scope necessary for the achievement of the Purpose of Utilization
• In case, personal data is transferred as result of a merger, corporate split-up transfer of business etc.
• In case personal data will be provided to the Joint Users as defined in Section 6
• In case provision of the information is permitted by law

6. Joint Utilization of Personal Data

MFTBC may provide your personal data to external parties for the purpose of joint utilization as defined below. MFTBC remains responsible as data handling business operator (please refer to the top of this page).

7. List of Insurance Companies and Mutual Aid Associations

Please refer to respective companies’ Purpose of Utilization on their web pages.

9. 
   Others

MFTBC reserves itself the right to make necessary amendments and changes to this privacy statement. In such cases, MFTBC will properly inform via e.g. its homepage.